Job Title:
Executive Admin
Reports To:
Executive Vice President
Job Description:
We are seeking a dependable and highly organized Executive Admin to join our construction team. As an Executive Admin, you will play a crucial role in supporting the executive team and ensuring the smooth operation of daily activities. This is an exciting opportunity for an individual who thrives in a challenging environment and is enthusiastic about the home-building industry.
Key Responsibilities:
- Provide administrative support to the executive team, including scheduling meetings, managing calendars, and making travel arrangements.
- Serve as a point of contact for internal and external stakeholders, relaying messages, and inquiries to the appropriate parties.
- Prepare and proofread documents, reports, and presentations on behalf of the executive team.
- Assist in the preparation of documents and presentations for meetings and conferences.
- Conduct research and compile data for various projects.
- Coordinate and organize internal and external meetings, including preparing agendas and taking meeting minutes.
- Manage and maintain confidential and sensitive information.
- Oversee incoming and outgoing mail and other correspondence.
- Manage and update databases and filing systems.
- Assist in the coordination of special projects and events.
- Ensure all administrative operations are efficient and in line with company policies and procedures.
- Assist with budgeting and expense tracking.
- Review and process contracts, change orders, and amendments.
- Update sales and closing reports.
- Work with lenders and appraisers; schedule closings with Title company.
- Review plans and verify pricing is consistent with contract documents.
- Update lot list and lot availability.
- Create customer files, and binders and Update customer information in Buildertrend.
- Update all contract documents.
- Manage builder licenses and memberships and verify they are current and up to date.
- Assist with website, IT maintenance, and marketing when necessary.
- Review custom bid packages before releasing them to the Pricing Manager.
- Produce, implement, and track customer selection amendments and change orders throughout the new construction and renovation processes.
- Perform related work as required.
Requirements:
- The ability to multitask and prioritize workload effectively.
- Excellent organizational and time management skills.
- Strong attention to detail and high level of accuracy.
- Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Strong written and verbal communication skills.
- Exceptional customer service and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive and resourceful critical thinking skills.
- A minimum of 3 years of experience in an administrative role.
- Knowledge of the construction industry methods and processes is encouraged.
- Strong work ethic and a positive, can-do attitude.
- Flexibility to adapt to changing work priorities and demands.
- A bachelor’s degree in business administration or a related field is an asset but not a requirement.
- Ability to work effectively in a fast-paced, deadline-driven environment.
- Possess teamwork qualities.
Relationships:
- MCP team members, New Home Consultants, designers, suppliers, trade partners, and members of the public.
- Always maintain a calm, professional, and polite demeanor.
- Support fellow team members and trade partners in a way that is consistent with MCP’s Core Values.
Other Expectations and Attitudes:
- Conduct yourself in a mature, courteous, and caring manner.
- Have a positive attitude and demonstrate a desire to succeed daily.
- Represent yourself and the company professionally and maintain a neat, clean appearance and acceptable level of personal hygiene.
- Make positive decisions outside of your employment at MCP so as not to affect the responsibilities and duties of your job.
Abide by the McDonald Construction Partners Core Values:
- Work Hard
- Be Nice
- Take Pride
- Look for Solutions
- Do the Right Thing
- Stay Positive
To apply for this position, please email your resume to info@mcdonaldconstruction.com
© [year] McDonald Construction Partners LLC. All Rights Reserved. All information is deemed reliable but not guaranteed and is subject to change without notice. MN LIC BC786492
